All expenses for club purchases must be approved and signed off  before purchasing.

Expenses guidelines are set out in the table below

Members who wish to claim permitted expenses please click on link Blank expenses Form July 2022 v3 (.xlsx), fill in the form and email it to the following address –

Any non-vouched for expenses will not be reimbursed.


To apply for permission for expenditure that will be reimbursed

(other than referee fees as set out in the expenses form)

please click on link Expenses Claim Procedures, St Brigids (R-03, July 2022). and follow the procedure outlined in the document.

Amount / ItemsProcedure for approvalApproval Process for SpendProcedure Approval PathPayment of expense
Referee ExpensesNot RequiredSection Head / Chairperson of relevant SectionComplete Club Expense claim form – see notes on formN/AClub Treasurer / Assistant Treasurer
General Expenses up to €250Treasurer / Club Chairperson / Vice Chair in CP absenceN/AComplete Club Expense claim form – See notes on formProposed approval flow:
Treasurer & / Or Club Chairperson
Club Treasurer / Assistant Treasurer
All Expenses between €251-€2000Chairperson & Treasurer / Vice Chair in CP absenceEmail full details of additional cost to Chairperson /TreasurerComplete Club Request to Purchase formProposed approval flow:
Club Chairperson / Treasurer & Club Executive
Issued by Treasurer / Assistant Treasurer
All Expenses in excess of €2000Finance Committee review & ApprovalEmail full details to Chairperson / Treasurer3 or more quotation’s (required for purchase, repair of equipment (where practical) ) across Club Facility including Bar – complete club Request to Purchase form following review of quotesProposed approval flow:
Club Chairperson / Treasurer & Club Executive
Issued by Treasurer.


No costs can be incurred by any Club Member or representative – in the Club’s name –  without the procedure outlined in this document being followed.
The Treasurer / Assistant Treasurer will not issue payment pay for any costs claimed unless the above procedure is followed in full.
In the event of emergency repairs the Chairperson & Treasurer can approve the spend and must follow up with a detailed report to the Finance Committee and Club Executive.
In the absence of the Chairperson the Vice Chair can assume the approval role
Note:  the amounts above refer to the full payment of a product or service, therefore when claiming an expense or looking for approval, you must state the full cost with quotation backup – except for Referee’s expenses which should be accompanied by League Table / Blitz Programme of Games