All expenses for club purchases must be approved and signed off before purchasing.
Expenses guidelines are set out in the table below
Members who wish to claim permitted expenses please click on link Blank expenses Form July 2022 v3 (.xlsx), fill in the form and email it to the following address –
stbrigidsgaa.treasurer@gmail.com
Any non-vouched for expenses will not be reimbursed.
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To apply for permission for expenditure that will be reimbursed
(other than referee fees as set out in the expenses form)
please click on link Expenses Claim Procedures, St Brigids (R-03, July 2022). and follow the procedure outlined in the document.
| Amount / Items | Procedure for approval | Approval Process for Spend | Procedure | Approval Path | Payment of expense |
|---|---|---|---|---|---|
| Referee Expenses | Not Required | Section Head / Chairperson of relevant Section | Complete Club Expense claim form – see notes on form | N/A | Club Treasurer / Assistant Treasurer |
| General Expenses up to €250 | Treasurer / Club Chairperson / Vice Chair in CP absence | N/A | Complete Club Expense claim form – See notes on form | Proposed approval flow: Treasurer & / Or Club Chairperson | Club Treasurer / Assistant Treasurer |
| All Expenses between €251-€2000 | Chairperson & Treasurer / Vice Chair in CP absence | Email full details of additional cost to Chairperson /Treasurer | Complete Club Request to Purchase form | Proposed approval flow: Club Chairperson / Treasurer & Club Executive | Issued by Treasurer / Assistant Treasurer |
| All Expenses in excess of €2000 | Finance Committee review & Approval | Email full details to Chairperson / Treasurer | 3 or more quotation’s (required for purchase, repair of equipment (where practical) ) across Club Facility including Bar – complete club Request to Purchase form following review of quotes | Proposed approval flow: Club Chairperson / Treasurer & Club Executive | Issued by Treasurer. |
Notes:
No costs can be incurred by any Club Member or representative – in the Club’s name – without the procedure outlined in this document being followed.
The Treasurer / Assistant Treasurer will not issue payment pay for any costs claimed unless the above procedure is followed in full.
In the event of emergency repairs the Chairperson & Treasurer can approve the spend and must follow up with a detailed report to the Finance Committee and Club Executive.
In the absence of the Chairperson the Vice Chair can assume the approval role
Note: the amounts above refer to the full payment of a product or service, therefore when claiming an expense or looking for approval, you must state the full cost with quotation backup – except for Referee’s expenses which should be accompanied by League Table / Blitz Programme of Games
